Operations should be recorded in chronological order as they have been executed on board. Any copy so made which has been certified by the master of the ship as a true copy of an entry in the oil record. The areas of most concern to the club are the entries required when. If an entry is changed after the master has verified it, the electronic record book should automatically return the entry. May 11, 2017 a code i entry should also be made indicating that the overboard valve was sealed shut due to non working oil filtering equipment or oil content meter. The master shall retain the oil record books on board for three years after the day of the last entry, and these should be readily available for any inspections.
Entries in oil record book and emissions part i shall. Tdi oil record book cheat sheet this cheat sheet contains. Entries under h 26 all fuels including do and lub oils frequently do not give the required information requested by the oil record book. Jun 01, 2011 entries under h 26 all fuels including do and lub oils frequently do not give the required information requested by the oil record book. Regulation 17 oil record book, part i machinery space operations. Oil record books, whether as a part of the ships official log book or otherwise, shall be in the forms specified in appendix iii to this annex. The first electronic oil record book approved by a major.
A for correct entries in the oil record book part ll cargo. The described operations are required to be fully recorded without delay in the oil record book. The entries in the oil record book part i, for ships holding an international oil pollution prevention certificate, shall be at least in english, french or spanish. All entries are to be made and signed by the officer or officers in charge of the. In every entry the chief engineer must record tank number, location, type of oil, description of operation, and quantity.
Used batteries should be segregated and stored on board for return to the supplier, battery recycler or approved reception facility. Us appeals court allows criminal prosecution for false entries in oil record books of foreignflagged vessels relating to activities taking place outside us waters. In the event of accidental or other exceptional discharge of oil, statement shall be made in the oil record book part i of the circumstances of, and the. The entries in the oil record book part ii should be considered accordingly. The liberian administration has permitted the use of electronic oil record book as an alternative substitute of the traditional paper orb and has issued marine notice pol012, 1116 copy attached providing implementation guidance on the use of electronic oil record book eorb as the official oil record book onboard liberian flagged vessels.
Regulation 17 oil record book, part i machinery space. Record retention requirements from maritime law bright hub. The entries in the oil record book should be considered accordingly. Any copy so made which has been certified by the master of the ship as a true copy of an entry in the oil record book part ii shall be made admissible in any juridical proceedings as evidence of the facts stated in the entry. The orb must be completed on each occasion, on tanks to tank basis if appropriate, entries must be fully recorded without delay and each completed entries must be sign by the officer in charge of the operations concerned. For every operation a combined numerical and letter coding is applied. Oil record book entries shall be made directly on completion of the operation. It shall be preserved for a period of three 3 years after the last entry has been made.
At a recent meeting of the imos marine environment protection committee mepc. Jan 07, 2021 an entry that indicates the verification stages of the data entry and approval process. On the date where the system is functional again, a new entry, using code f 19 20 21 should be made where f 19 is the date and time of the initial failure and f 20 is the time the. Before starting to make actual entries to record operations, the cover of the oil record book should be completed. This receipt or certificate, if attached to the oil record book, may aid the master of the ship in proving that his ship was not involved in an alleged pollution incident. The entries in the oil record book part i should be considered accordingly. Careful attention to entries and knowledge of the pumps and capacities will easily avoid this.
When making entries in the oil record book part i machine ry space operations, the date, operational code and item number must be inserted in the appropriate columns and the required particulars must be recorded chronologically in the blank spaces. The orb must be preserved for 3 years after last entry has been made. Oil record book entries important port state control issue. Dates should be entered in ddmonthyyyy format all entries are to be made and signed by the officer or officers in charge of the operations concerned and each completed page shall be signed by the master of the ship.
The date corresponding to the missed entry in this case code c is the date when the entry is now being made in the oil record book. All entries must be in ink, pencil in any log record should be avoided, and all entries should be recorded at the time of the operation to avoid possible mistakes. It also includes the entries to be made in both the books. In the event of accidental or other exceptional discharge of oil, statement shall be made in the oil record book. The entries in the oil record book shall be in an official language of the state whose. It shall be provided to every oil tanker of 150 tons gross tonnage and above and every ship of 400 tons gross tonnage and above, other than oil tankers, to record machinery space operations. Oil record book instructions international registries. A code i entry should also be made indicating that the overboard valve was sealed shut due to non working oil filtering equipment or oil content meter. Entries shall be made in the oil record book on each occasion, on a tank to tank basis if appropriate, whenever any of the following cargoballast operations take place on any oil tanker to which this section applies loading of oil cargo. Entries shall be made in the oil record book on each occasion, on a tank to tank basis if appropriate, whenever any of the following machinery space. When making entries in the oil record book, the date, operational code, and item number shall be written in the appropriate columns, and the required particulars shall be recorded chronologically in the blank spaces. Where a watchkeeping officer makes a number of similar transfers in the course of a watch, it is acceptable to enter the total sum of the transfer into the oil record book as a single entry.
Marine guideline republic of the marshall islands no. Related to oil residue sludge and other residues retained on board the vessel. Thc depth ofthe slop tanks should bc obtaincd fiom thc approved capacityiullagc tables of thc lessel. For oil tankers of less than 150 gross tonnage operating in accordance with regulation 34. Each completed operation shall be signed for and dated by. Matters to be entered in oil record book for machinery. The receipt or certificate should be kept together with the oil record book, part 1. Disposal of sludges from drums to tank listed in section 3. May 24, 2017 on completion of the corrective action disposal of the sludge ashore, entry need to be made in the oil record book.
Incineration or landing ashore of oily garbage and used filters should be recorded in the garbage record book only. In addition, oil tankers of 150 gross tons and above shall also carry an oil record book part ii to record cargo and ballast operations. Below cases are examples of how these entries should be made. Ballasting or cleaning of fuel oil tanks discharge of dirty ballast or cleaning water from fuel oil tanks. The oil record book contains many references to oil quantity. An entry that indicates the verification stages of the data entry and approval process. Any copy so made which has been certified by the master of the ship as a true copy of an entry in the ships oil record book part ii shall be made admissible in any judicial proceedings as evidence of the facts stated in the entry. Matters to be entered in oil record book for machinery space operation. Master will forward to the company the scan of the oil record entry of the disposal of the sludge to shore facility. Sep 20, 2017 appropriate entries should be made under item j of part ii of the oil record book. In the event of accidental or other exceptional discharge of oil a statement shall be made in the oil record book part ii of the circumstances of, and the reasons for, the discharge. Errors in oil record book part i entries ombros consulting.
The first electronic oil record book approved by a major flag. At the load port where the flush water is received by the tanker, use the suggested wording for remarks. Any failure of the oil discharge monitoring and control system shall be noted in the oil. If an entry is changed after the master has verified it, the electronic record book should automatically return the entry to pending or reverification.
Writing in pencil in any log record should be avoided, moreover, all entries should be made at the time of the operation to. Marpol oil record book entries revised guidance at a recent meeting of the imos marine environment protection committee mepc. The oil record book part i machinery space operations contains many references to oil quantity. Oil record book part 1 machinery space operations marinesite. The national and international legislation affecting the oil record book. Where entries in an official national language of the state whose flag the ship is entitled to fly are also used, this shall prevail in case of a dispute or discrepancy.
Its entries should include such terms a pending, awaiting verification and verified. A guide for correct entries in the oil record book, part i machinery. The oil record book part ii, whether as a part of the ships official logbook or otherwise, shall be in the form specified in appendix iii to this annex. The oil record book must be kept by the owner of the offshore installation for 3 years after the last entry is made. How masters need to handle false oil record book entries. Oil record book environmental protection authority. The inspection of an oil record book part ii and taking of a certified copy by the competent authority under. All quantities should be consistently recorded throughout the oil record book as cubic meters, gallons, or barrels. In this entry, the date corresponding to code o is the date when the operation was carried out. For that purpose, focus instead on presentment of the oil record book after the vessel arrived in the u. Keeping oil record book on board cargo ships and how to. All cargo vessels where marpol convention is applicable must have an oil record book in. Jul 29, 2016 this record book needs to be maintained onboard for 3 years. Whilst every cffort has been made to ensure that the information contained in this publication is correci, neither the authors nor intertanko can accept any.
Panama oil record book and emissions panama ship registry. Do not leave any full lines empty between successive entries. The inspection of an oil record book part ii and the taking of a certified copy by the competent authority under. Key points to remember the fuel oil pathways chart provides a quick visual reference to the codes you should be using for activities on tdi brooks vessels. In the usa, what is the maximum penalty for making false entries in the oil record book. When making entries in the oil record book part i machinery space operations, the date, operational code and item number must be inserted in the appropriate columns and the required particulars must be recorded chronologically in the blank spaces.
All entries are to be made and signed by the officer or officers in charge of the operations concerned, and each completed page shall be signed by the master of the ship. Where a watchkeeping officer makes a number of similar transfers in the course of a watch, it is acceptable to enter the total sum of. You would have noticed that there are two signatures at end of this entry. Matters to be entered in oil record book for machinery space.
When making entries in the oil record book part i, the date, operational code and item number shall be inserted in the appropriate columns and the required. The wrong entry should be signed and dated, with the new corrected entry following. The oil record book part i should be completed on each occasion, on a tanktotank basis if appropriate, whenever any of the following machinery space operations takes place in the ship. If a wrong entry has been recorded in the oil record book orb. The limited accuracy of tank measurement devices, temperature variations and clingage will affect the accuracy of these readings. Coast guard updates the oil record book, please attach this letter with a copy of resolution mepc. A guide for correct entries in the oil record book part ll cargoballast operations 1st edition march 2014. You must check and recheck your information for accuracy before you make an entry in the orb. Gard news 192, november 2008january 2009 us law oil record book violations. Keeping oil record book on board cargo ships and how to make. Specification of fuel and sulphur must be included properly.
Fill in the relevant information on the front cover and check. The regulations describe the specif ic operations, depending on vessel type, for which entries in the oil record book are required. The entries that should be made in the deck and engine oil record book and how they should be made. Marine environment protection mepc 6171 committee original. The analysis of the engine part 1 and deck part 2 oil record book. An electronic oil record book is a software application designed to replace the traditional paper oil record books orb part i and part ii and facilitate accurate orb entries into an efficient electronic format, while complying with international conventions and flag state requirements. A for correct entries in the oil record book part ll. It shall be preserved for a period of three years after the last entry has been made. Oil record book mediterranean maritime training centre. Marpol oil record books bahamas maritime authority. Pdf sample oil record book federico triol academia. Dates should be entered in ddmonthyyyy format all entries are to be made and signed by the officer or officers in charge of the operations.
The oil record book must be kept by the owner of the offshore installation for 3 years after the last entry is made in it. All entries are to be made and signed by the officer or officers in. Use the tdi sample oil record book entries for the wording and format of your entries. Sopep and oil record book contents and entries to be made. Simply on arrival at any port, if the vessel has been on a passage for more than seven 7 days, then a detailed entry of all. A code i entry should also be made indicating that the overboard valve was unsealed since the operation of the oil filtering equipment or oil.
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